The Australian Institute of Creative Design collects evidence that proves you are participating in class and handing in work of the required quality. This means you must hand in completed assessments to your Trainer with assessment evidence on a USB stick.
If you hand in your assessment but do not provide assessment evidence, marking will be delayed and you will lose 5% of your total mark every day until the evidence has been provided.
Assessments that are computer-based (research, reports, etc.) must be handed to your Trainer in PDF format on a USB stick. The electronic files will be marked and saved in your student file as assessment evidence. Please keep a copy of these files for your own records.
Assessments that include garments, make-up looks, design boards, or portfolios, must be witnessed by Trainers in the classroom, and photos provided to your Trainer in Adobe PDF format. Physical work will be marked and returned to you, and the PDFs will be saved to your student file as assessment evidence.Follow these steps to create assessment evidence. Failure to do so will delay your marking and cause you to lose marks:
- Take clear photographs of your work using a phone or camera with >5Mp resolution.
- Import photographs into Microsoft Word (or Page if using a Mac), click on Save As, and choose “PDF”. One PDF document only per assessment task.
- Name your file Surname_Initial_TaskNumber.pdf. Files that are not correctly named will not be accepted. This document tells you the correct task number for each assessment.
- Give the properly named file to your Trainer on an empty, recently formatted USB stick. They will copy the file, check it and return your USB stick. Files containing viruses will not be accepted. Reception or Admin staff cannot accept these files from you.
- File sizes should be reduced as much as possible for submission, please speak to your trainer about the size used for submission. If you are emailing your submission then the files should be no more then 5MB for emailing; if you are providing your RAW files on USB or via some other method, please try to keep the file size under 100MB, larger file sizes are acceptable, however please consult your trainer if this is required.
Creating PDF Files
PDF files or (Portable Document Format) Files are specifically designed to be available on multiple platforms and on devices that may or may not have access to the program the document was created in. This means that providing a PDF allows us to see your work as you intended, including any special fonts or layout features you have used.
As a general rule, most programs provide some way of creating a pdf, some may use the Save As feature, where others it may required using Export to do so
On a PC
Using WORD, EXCEL, POWERPOINT
This will depend on how recently you purchased your PC. For older PC's (older then 2005) additional programs will usually need to be loaded to create a PDF, however in the later versions of Microsoft Office, Creating a PDF is relatively easy. After completing your document, choose the SAVE AS option, and then choose the filetype as PDF.
Please note that creating PDF files in any spreadsheet program such as Excel requires a good knowledge of the print margin. Choosing Print Preview will usually give you an idea of how your PDF will be going to appear.
On a MAC
Using PAGES, NUMBERS, KEYNOTE
For MAC users creating a PDF is usually using EXPORT, usually found in the FILE menu. Once you click on this you will be given an option to save the file, and again you will be able to choose the filetype that you want to export the file in. Choose PDF, and choose where you want the file saved.
There are only three submission methods that can be used to submit your assessment to the college, please ensure you use one of these methods below
If you are using an email to send your assessment the file must be under 5MB
To send using an email, please make sure you have created your file as a PDF as per the instructions above.
When creating your email, please include the email address of the teacher or faculty you are sending it to, in the message body include the following
ASSESSMENT ITEM: -name of the assessment item-
STUDENT NAME: -your full name-
STUDENT NUMBER: -your student number-
COURSE NAME: -the course you are enrolled into-
TEACHER: -the teacher who you are submitting to -
Then make sure you attach your submission as a PDF to the email, and ensure the PDF is no larger then 5MB
Please Note: Emails are considered a form of evidence submission, and the date an email is submitted will be used to confirm your submission is on time.
LATE SUBMISSIONS USING EMAIL
If you have problems with sending an email, check to ensure you file is under 5MB, and that the email address for submission is written correctly.
Please note the following points to avoid penalty for late submission
1. Ensure you check your outbox to make sure the email has been sent.
2. If you are having any trouble sending an email, you will need to contact administration as soon as possible to let them know of your issue, this may require arranging an alternative submission method.
3. If you receive any notification of a bounced email, please check that the correct email was used for the submission, and keep a copy of this email. Please contact administration immediately to let them know this has happened, and arrange an alternative submission method.
4. We will not accept late submissions based on the excuse "I sent it before the deadline, but you haven't received it".
USING YOUR USB in CLASS
Nearly all of your assessment items will have a deadline that will fall on a class day. Your teacher will be able to accept submission via USB.
To submit using a USB, you should make sure this is USB that can be formatted or cleared. Make sure you have an empty USB and then copy the PDF file(s) for submission on the USB. These should be the only files on the USB when you submit. It is very important that you follow any naming convention that has been provided to make sure your file(s) remain identifyable. If no naming convention has been provided please use the following.
Name your file: your full name + your student number + assessment item name .pdf. For example JohnSmithN1234345Assignment3.pdf